Front Desk Support 

We are looking for someone to fill the role of Front Desk Support to provide a range of office and administrative support for day to day operations within Te Rūnangā-Ā-Iwi O Ngāpuhi. You must enjoy working with people and be able to provide a friendly and welcoming environment for staff and manuhiri at all times.

Key Responsibilities:

  • Assist manuhiri with queries and/or direct appropriately to staff as require;
  • Screening incoming phone calls and directing accordingly;
  • Reception duties including but not limited to photocopying, laminating, couriers, mail distribution etc;
  • Providing support to Registrations;
  • Selling of merchandise and stocktake;
  • Fleet Management;
  • General office and administrative support as required.

Preferred candidates will have the following:

  • Proficiency in Microsoft Office Suite: Excel, Word, PowerPoint etc;
  • Proficiency in email cloud services: Google apps, Outlook etc;
  • Hands on experience with general office equipment: Printers, laminators etc;
  • Professional attitude and appearance;
  • Excellent telephone and communication skills;
  • Ability to be resourceful and proactive as required;
  • Multitasking and time-management skills, with the ability to prioritise tasks.

To apply for this role:

Download an application form here.

Complete the application form and return to us by no later than Friday 1 June, 2018 at 5.00pm with a copy of your Cover Letter and CV.

Candidates who have not submitted an application form and a CV will not be considered.

For more information, click here for a job description.

Applications can be sent to:

Human Resources

Te Rūnanga-Ā-Iwi O Ngāpuhi

PO Box 263

Kaikohe 0440

Marked "Confidential - Job Application"

Applications close: Friday 1 June 2018 at 5.00pm


Executive Assistant to CEO

We are looking for an Executive Assistant to provide high-level day-to-day support to the Chief Executive Officer (CEO) and Boards (through the Chair) of Te Rūnanga-Ā-Iwi O Ngāpuhi. You must be comfortable working cross-functionally in a fast-paced environment and able to pivot skills as needed.

Key Responsibilities:

  • Calendar management and scheduling - coordination of meetings with both internal team and external clients, greeting clients and setting up hospitality when needed;
  • Daily briefings of priorities, schedule and commitments;
  • Prepare and send necessary meeting materials;
  • Creation of meeting agendas, meeting notes and memos as requested;
  • Filing and organisation of CEO documents;
  • Actively maintain expense reports including coding and submission of both EA and CEO expense reports through our internal system;
  • Arranging all travel bookings including airfare, hotels and rentals;
  • Oversee projects as requested by CEO;
  • Maintain and protect operations by keeping sensitive information confidential;
  • Management and tracking of CEO's business contacts in designated agency system;
  • Compiling reports and Rūnanga deliverable tracking;
  • Research to assist with client communication as requested.

Skills include:

  • Proficiency in Microsoft Office Suite, Word and Powerpoint including formulas is a MUST;
  • Proficiency in email cloud services (Lotus notes, Google apps, Outlook etc.);
  • Excellent organisational, communication and time management skills;
  • Ability to work in a fast-paced environment with evolving priorities;
  • Knowledge of advertising and media a plus;
  • Comfortable speaking to and receiving clients.

Eligibility:

  • Minimum 3 years previous experience;
  • Prior experience providing support at an executive level;
  • Must have fluency in Te Reo Māori or a willingness to learn.

To apply for this role:

Download and application form here.

Complete the application form and return to us by no later than Friday, 1 June 2018 at 5.00pm with a copy of your Cover Letter and CV.

Candidates who have not submitted an application form and a CV will not be considered.

For more information, click here for a job description.

Application can be sent to:

Human Resources

Te Rūnanga-Ā-Iwi O Ngāpuhi

PO Box 263

Kaikohe 0440

Marked "Confidential - Job Application" 

Applications close: Friday 1 June 2018 at 5.00pm